What are User Settings

User Settings is a feature for registering information about users of Motivation Cloud Engagement, Sharing, and Role Development.

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Information Registered in User Settings

The following is a list of items registered in User Settings.

Basic Information
Information common to all three services. Registered information is reflected across all services.

Engagement / Sharing / Role Development Information
Information registered for each service.

	Column※1	Description	Example	Options
Basic Information	Column A	employee ID	10101	-
	Column B	Display Name ※Required	Taro Yamada	-
	Column C	Last Name	Yamada	-
	Column D	First Name	Taro	-
	Column E	Last Name (Phonetic)	yamada	-
	Column F	First Name (Phonetic)	taro	-
	Column G	Email Address ※Required	[e-mail]	-
	Column H	ID (for ID respondents only)	10101	-
	Column I	Language ※Required	ja	Select the language the user will use ※4
	Column J	Date of Birth (yyyy/mm/dd)	1991/01/11	-
	Column K	Joining Date (yyyy/mm/dd)	2020/01/11	-
	Column L	Department (Code)	D-000001	Organization code of the lowest-level organization the user belongs to
	Column M	Department	Tokyo Sales Group 1	Department name of the lowest-level organization the user belongs to
	Column N※2	Job Title (Code)	A-000012	Code of the job title to associate with the user
	Column O※2	Job Title	Group General Leader	Name of the job title to associate with the user
	Column P※3	Concurrent Department 1 (Code)	D-000002	Department code of the department where the user has a concurrent assignment
	Column Q※3	Concurrent Department 1	Tokyo Sales Group 2	Department name of the department where the user has a concurrent assignment
	Column R※2	Concurrent Job Title 1 (Code)	A-000013	Code of the job title to associate with the user in the concurrent department
	Column S※2	Concurrent Job Title 1	Group Leader	Name of the job title to associate with the user in the concurrent department
	Column T onwards	Attribute Item Code	F-000001	Code of the attribute item to associate with the user
	Column U onwards	Attribute Item (Gender, etc.)	Male	Name of the attribute item to associate with the user
	Column V onwards	Notes (optional)	Returning to work in June	-
Engagement Information	Column W onwards	Service Availability ※Required	1	1: Enabled 0: Disabled
	Column X onwards	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: respondent
	Column Y onwards	Survey Response Method ※Required	Respond via email or message	Respond via email or message Respond via ID Do not respond
	Column Z onwards	Email Sending ※Required	1	1: Send 0: Do not send
Sharing Information	Column AA onwards	Service Availability ※Required	1	1: Enabled 0: Disabled
	Column AB onwards	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: Member
Role Development Information	Column AC onwards	Login Availability ※Required	1	1: Enabled 0: Disabled
	Column AD onwards	Role ※Required	1	1: Administrator 2: General
	Column AE onwards	Basic Service (Billable) ※Required	1	1: Applicable 0: Not Applicable
	Column AF onwards	Add-on Service Code	100004	-
	Last Column	Add-on Service Name	Basic B	-

  Notes

• ※1 Column letters may vary depending on the service being integrated. The column letters in the table are provided as examples only.
• ※2 This column is displayed when "Job Title" is configured in Attribute Association Settings. If the attribute is registered under a name other than "Job Title," that attribute name will be displayed instead.
• ※3 This column is displayed when "Number of Concurrent Departments" is selected in Bulk User Settings. The example above shows a case where the number of concurrent departments is set to "1." The number of columns displayed will increase or decrease depending on the specified number of concurrent departments.
• ※4 For available languages, please refer to "Check the available languages for each service."
• For detailed settings for each item, please refer to the manual below.
    (User Manual: Bulk User Settings: Create a User List File)

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Features Available by Role

Motivation Cloud Engagement

User Role Types

• System Owner
• Administrator
• Action Plan Manager
• respondent

Features Available by Role

Feature			System Owner	Administrator	Action Plan Manager	respondent
Login / Account Settings	Login to Motivation Cloud		〇	〇	〇	-
	Account Settings
	Password Reset
Common Settings	Organization Settings		※1	※1	※1	-
	Attribute Settings
	User Settings
Engagement Survey	Survey Implementation Settings		〇	〇	-	-
	Checking Response Status
	Survey Response		※2	〇	〇	〇
	Response Compilation and Results Publication		〇	〇	-	-
	Previous Comparison Settings
	Survey Results Data Correction
	Action Plan Manager Settings
	View Permissions Settings
	Survey Results Viewing / Report Output	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇 ※4	-
Improvement	Setting Improvement Items and Action Plans	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Progress Management/Viewing, Comment Feature	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Focus Survey Implementation Settings		〇	〇	※5	-
	Checking Focus Survey Response Status	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Responding to Focus Survey		※2	〇	〇	〇
	Focus Survey Results Viewing	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-

※1 To configure Common Settings, you need the "Common Administrator" permission in addition to the permission to log in to Motivation Cloud.

※2 By default, the Survey Response Method for System Owners is set to "Do not respond." If a System Owner needs to respond to surveys, it must be changed to "Respond via email or message" in User Settings.

※3 To view or output overall results, in addition to setting the role to "Action Plan Manager," either assign the user as an overall responsible person in Action Plan Manager Settings, or grant overall view permissions in View Permissions Settings.

※4 For the materials that Action Plan Managers can download, please refer to "Download Engagement Survey Results."

※5 By configuring Department Administrator Settings for an Action Plan Manager, they will be able to configure Focus Survey Implementation Settings for their assigned department.

Motivation Cloud Sharing

Role Types

• System Owner
• Administrator
• Action Plan Manager
• Member

Features Available by Role

Feature		System Owner	Administrator	Action Plan Manager	Member
Common Settings	Organization Settings	※1	※1	-	-
	Attribute Settings
	User Settings
Content Management	Tag Settings	◯	◯	-	-
	Category Settings
	Content Creation	◯	◯	◯	-
Basic Features	Account Settings	◯	◯	◯	◯
	Content Viewing

※1: To configure Common Settings, you need the "Common Administrator" permission in addition to the permission to log in to Motivation Cloud.

Motivation Cloud Role Development

Role Types

• Administrator
• Login Enabled
• General
• Not Applicable

In addition to the user's role, the scope of system usage can be specified based on registration details such as login availability and basic service settings.

	Login Availability	Role	Basic Service	Add-on Service
Administrator	login enabled	Administrator	Not Applicable	-
Administrator / Survey & Stretch Plan Target	login enabled	Administrator	Applicable	Entering a code will make the user eligible for training participation
Survey & Stretch Plan Target	login enabled	General	Applicable	Entering a code will make the user eligible for training participation
Support Screen User (other than administrators and targets)	login enabled	General	Not Applicable	-
Survey Respondent	login disabled	General	Not Applicable	-

Features Available by Registration

Feature		Administrator	Survey & Stretch Plan Target	Support Screen User	Survey Respondent
Common Settings	Organization Settings	※1	-	-	-
	Attribute Settings
	User Settings
Management Functions	Operation Settings	◯	-	-	-
	Survey Implementation Settings
	Training Participant Settings
	Stretch Plan Implementation Settings
	Department Administrator Settings
Basic Features	Stretch Plan Registration	◯	◯	-	-
	Survey Response	◯	◯	◯	◯
	Support Screen Viewing ※2	◯	◯	◯	-

※1: To configure Common Settings, you need the "Common Administrator" permission in addition to the permission to log in to Motivation Cloud.

※2: To view the Support Screen, a viewer setting must be configured separately in Survey Advanced Settings / Stretch Plan Advanced Settings.