What are User Settings?

The “User Settings” refers to the function for registering the information of users who utilize the Motivation Cloud services—Engagement, Sharing, and Role Development.

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Information Registered in User Settings

This is a list of items that are registered through User Settings.

Basic Information
Information shared across all three services. Once registered, this information is reflected in every service.

Engagement / Sharing / Role Development Information
Information registered separately for each service.

	Column※1	Content	Example Input	Options
Basic Information	Column A	Employee ID	10101	–
	Column B	Display Name ※Required	Taro Yamada	–
	Column C	Last Name	Yamada	–
	Column D	First Name	Taro	–
	Column E	Last Name (Furigana)	Yamada	–
	Column F	First Name (Furigana)	taro	–
	Column G	Email Address ※Required	[e-mail]	–
	Column H	ID (Only for ID respondents)	10101	–
	Column I	Language ※Required	ja	Select the language used by the user ※4
	Column J	Date of Birth (yyyy/mm/dd)	1991/01/11	–
	Column K	Joining Date (yyyy/mm/dd)	2020/01/11	–
	Column L	Department (Code)	D‑000001	Code of the lowest-level organizational unit to which the user belongs
	Column M	Department	Tokyo Sales Group 1	Name of the lowest-level organizational department to which the user belongs
	ColumnN※2	Position(Code)	A-000012	Code of the position to associate with the user
	ColumnO※2	Position	Group General Leader	Name of the position to associate with the user
	ColumnP※3	Concurrent Department 1 (Code)	D-000002	Code of the department the user concurrently belongs to
	ColumnQ※3	Concurrent Department 1	Tokyo Sales Group 2	Name of the department the user concurrently belongs to
	ColumnR※2	Concurrent Position 1 (Code)	A-000013	Code of the position to associate with the user in the concurrent department
	ColumnS※2	Concurrent Position 1	Group Leader	Name of the position to associate with the user in the concurrent department
	Colum T~	Attribute Item Code	F-000001	Code of the attribute item to associate with the user
	Colum U~	Attribute Item (e.g., Gender)	Male	Name of the attribute item to associate with the user
	Column V	Memo	Returned to work since June	–
Engagement Information	Column W	Service Usage Availability  ※Required	1	1: Available 0: Not available
	Column X	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: Survey Respondent
	Column Y	Survey Response Method ※Required	Respond via email or message	Respond via email or message Respond using ID Do not respond
	Column Z	Send Email ※Required	1	1: Send 0: Do not send
Sharing Information	Column AA	Service Usage Availability ※Required	1	1: Available 0: Not available
	Column AB	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: Member
Role Development Information	Column AC	Login Availability ※Required	1	1: Enabled 0: Disabled
	Column AD	Role ※Required	1	1: Administrator 2: General User
	Column AE	Basic Service (Chargeable) ※Required	1	1: Applicable 0: Not applicable
	Column AE	Extended Service Code	100004	–
	last Column	Extended Service Name	Basic B	–

※1 Column letters vary depending on the integrated service. The column letters shown here are for reference only.

※2 For the list of available languages, please refer to “Check the available languages for each service.”.

  Note

• *Note 1: Column labels may vary depending on the integrated service. The column labels in the table are provided as examples.
   
• *Note 2: This will be displayed when “Position” is set in the Attribute Association Settings. If a different attribute name is registered instead of “Position,” that name will be displayed.
  The "Organizational Unit Name," "Department Name," "Attribute Name," and "Attribute Item Name" shown in the user settings file are not supported in English.
  If "Position" is registered in Japanese under "Attribute Item Name (Japanese)" in the bulk attribute settings file, it will also appear in Japanese in the bulk user settings file.
   
• *Note 3: This will be displayed when “Number of Concurrent Departments” is selected in Bulk User Settings. The example above assumes the number is set to “1.” The number of columns will increase or decrease depending on the specified number.
   
• *Note 4: For available languages, please refer to Check the available languages for each service.
   
• For detailed settings of each item, please refer to the manual below.
    (Operation Manual: Bulk User Settings: Create a User List File)

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Features Accessible by User Role

Motivation Cloud Engagement

User Roles

・System Owner
・Administrator
・Action Plan Manager
・Survey Respondent

Available Features by Role

Feature			System Owner	Administrator	Action Plan Manager	Respondent
Login Account Settings	Login to Motivation Cloud		〇	〇	〇	–
	Account Settings
	Reset Password
Common Settings	Organization Settings		*1	*1	*1	–
	Attribute Settings
	User Settings
Engagement Survey	Survey Implementation Settings		〇	〇	–	–
	Check Survey Response Status
	Answer the Survey		*2	〇	〇	〇
	Compile Responses & Publish Results		〇	〇	–	–
	Previous Comparison Settings
	Modify Survey Result Data
	Set Action Plan Manager
	Set View Permissions
	View Survey Results & Export Reports	Overall	〇	〇	*3	–
		Department	〇	〇	〇	–
Improvement	Set Improvement Items & Action Plans	Overall	〇	〇	*3	–
		Department	〇	〇	〇	–
	Manage/View Progress Status & Comments Feature	Overall	〇	〇	*3	–
		Department	〇	〇	〇	–
	Focus Survey Implementation Settings		〇	〇	*4	–
	Check Focus Survey Response Status	Overall	〇	〇	*3	–
		Department	〇	〇	〇	–
	Answer Focus Survey		*2	〇	〇	〇
	View Focus Survey Results	Overall	〇	〇	*3	–
		Department	〇	〇	〇	–

*1: To configure common settings, in addition to login access to Motivation Cloud, “Common Administrator” permissions are required.

*2: In initial settings, the System Owner’s “Survey Response Method” is set to “Do not answer.” If the System Owner is to answer the survey, it is necessary to change the setting in User Settings to “Answer via email or message.”

*3: To view or export overall results, in addition to setting the role to “Action Plan Manager,” you must either designate them as overall responsible in “Action Plan Manager Settings” or grant them overall view permissions in “View Permissions Settings.”
In the “Survey Report Export,” only the “Data Sheet” and “Survey Summary” can be downloaded.

*4: When “Department Administrator Settings” are configured for an Action Plan Manager, they can configure Focus Survey Implementation Settings for their department.

Motivation Cloud Sharing

Types of Roles

・System Owner
・Administrator
・Action Plan Manager
・Member

Available Functions by Role

Function		System Owner	Administrator	Action Plan Manager	Member
Common Settings	Organization Settings	*1	*1	-	-
	Attribute Settings
	User Settings
Content Management	Tag Settings	◯	◯	-	-
	Category Settings
	Create Content	◯	◯	◯	-
Basic Functions	Account Settings	◯	◯	◯	◯
	View Content

*1: To configure Common Settings, users must have login access to Motivation Cloud and must also hold the "Common Administrator" permission.

Motivation Cloud Role Development

Types of Roles

・Administrator
・Login Enabled
・General
・Not Applicable

You can define the scope of system usage based on the user's role, login availability, and registration details such as basic services.

	Login Availability	Role	Basic Service	Extended Service
Administrator	Login Enabled	Administrator	Not Applicable	-
Administrator Survey/Stretch Plan Participant	Login Enabled	Administrator	Applicable	Eligible for training upon entering code
Survey/Stretch Plan Participant	Login Enabled	General	Applicable	Eligible for training upon entering code
Support Screen Users (Other than Administrators and Participants)	Login Enabled	General	Not Applicable	-
Respondent	Login Disabled	General	Not Applicable	-

Functions Available by Registration Type

Function		Administrator	Survey/Stretch Plan Participant	Support Screen User	Respondent
Common Settings	User Settings	※1	-	-	-
Admin Functions	Operational Settings	◯	-	-	-
	Survey Implementation Settings
	Training Participant Settings
	Stretch Plan Implementation Settings
Basic Functions	Stretch Plan Registration	◯	◯	-	-
	Survey Response	◯	◯	◯	◯
	Support Screen Viewing ※2	◯	◯	◯	-

※1: To configure common settings, permission to log in to Motivation Cloud and “Common Administrator” rights are required.

※2: To view the support screen, you must set up viewer permissions in the Survey Details Settings or Stretch Plan Details Settings separately.