What are User Settings?

User Settings is a function for registering information about users who use Motivation Cloud Engagement, Sharing, and Role Development.

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Information Registered in User Settings

This is a list of items registered in User Settings.

Basic Information
This is information shared across the three services. Registered information is reflected in all services.

Engagement / Sharing / Role Development Information
This is information registered for each service.

	Column※1	Content	Example Input	Options
Basic Information	Column A	Employee Code	10101	-
	Column B	Display Name ※Required	Taro Yamada	-
	Column C	Last Name	Yamada	-
	Column D	First Name	Taro	-
	Column E	Last Name (Furigana)	yamada	-
	Column F	First Name (Furigana)	taro	-
	Column G	Email Address ※Required	[e-mail]	-
	Column H	ID (for ID respondents only)	10101	-
	Column I	Language ※Required	ja	Select the language used by the user ※4
	Column J	Date of Birth (yyyy/mm/dd)	1991/01/11	-
	Column K	Hire Date (yyyy/mm/dd)	2020/01/11	-
	Column L	Department (Code)	D-000001	Organization code of the lowest-level organization to which the user belongs
	Column M	Department	Tokyo Sales Group 1	Department name of the lowest-level organization to which the user belongs
	Column N※2	Position (Code)	A-000012	Code of the position to associate with the user
	Column O※2	Position	Group General Leader	Name of the position to associate with the user
	Column P※3	Concurrent Department 1 (Code)	D-000002	Department code of the department the user concurrently belongs to
	Column Q※3	Concurrent Department 1	Tokyo Sales Group 2	Department name of the department the user concurrently belongs to
	Column R※2	Concurrent Position 1 (Code)	A-000013	Code of the position to associate with the user in the concurrent department
	Column S※2	Concurrent Position 1	Group Leader	Name of the position to associate with the user in the concurrent department
	Column T onward	Attribute Item Code	F-000001	Code of the attribute item to associate with the user
	Column U onward	Attribute Item (e.g., Gender)	Male	Name of the attribute item to associate with the user
	Column V onward	Memo (Optional)	Returned to work in June	-
Engagement Information	Column W onward	Service Availability ※Required	1	1: Available 0: Not available
	Column X onward	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: Survey Respondent
	Column Y onward	Survey Response Method ※Required	Respond via email or message	Respond via email or message Respond by ID Do not respond
	Column Z onward	Email Sending ※Required	1	1: Send 0: Do not send
Sharing Information	Column AA onward	Service Availability ※Required	1	1: Available 0: Not available
	Column AB onward	Role ※Required	5	3: System Owner 4: Administrator 5: Action Plan Manager 6: Member
Role Development Information	Column AC onward	Login Availability ※Required	1	1: Available 0: Not available
	Column AD onward	Role ※Required	1	1: Administrator 2: General User
	Column AE onward	Basic Service (Chargeable) ※Required	1	1: Applicable 0: Not applicable
	Column AF onward	Extended Service Code	100004	-
	Last Column	Extended Service Name	Basic B	-

  Note

• ※1 Column letters vary depending on the linked service. The column letters in the table are examples.
• ※2 This is displayed when “Position” is set in “Attribute Association Settings.” If the attribute name is registered with a name other than “Position,” that attribute name is displayed.
• ※3 This is displayed when “Number of Concurrent Departments” is selected in “Bulk User Settings.” The example above assumes that the number of concurrent departments is set to “1.” The number of displayed columns increases or decreases depending on the specified number of concurrent departments.
• ※4 For available languages, please refer to “Check the available languages for each service.”
• For detailed settings for each item, please refer to the manual below.
    (Operation Manual: Bulk User Settings: Create a User List File)

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Features Available by Role

Motivation Cloud Engagement

User Role Types

• System Owner
• Administrator
• Action Plan Manager
• Survey Respondent

Features Available by Role

Feature			System Owner	Administrator	Action Plan Manager	Survey Respondent
Login Account Settings	Login to Motivation Cloud		〇	〇	〇	-
	Account Settings
	Reset Password
Common Settings	Organization Settings		※1	※1	※1	-
	Attribute Settings
	User Settings
Organizational Diagnosis Survey	Survey Implementation Settings		〇	〇	-	-
	Check Response Status
	Survey Response		※2	〇	〇	〇
	Aggregate Responses / Publish Results		〇	〇	-	-
	Previous Comparison Settings
	Survey Result Data Correction
	Action Plan Manager Settings
	Viewing Permission Settings
	View Survey Results Export Report Results	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇 ※4	-
Improvement	Set Improvement Items / Action Plans	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Manage / View Progress Status Comment Function	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Focus Survey Implementation Settings		〇	〇	※5	-
	Check Focus Survey Response Status	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-
	Answer Focus Survey		※2	〇	〇	〇
	View Focus Survey Results	Overall	〇	〇	※3	-
		Assigned Department	〇	〇	〇	-

※1 To configure Common Settings, users must have permission to log in to Motivation Cloud as well as Common Administrator permission.

※2 By default, the “Survey Response Method” for System Owners is set to “Do not respond.” If a System Owner will respond to surveys, this must be changed to “Respond via email or message” in User Settings.

※3 To view or export overall results, in addition to setting the role to “Action Plan Manager,” assign the user as the person in charge of overall results in “Action Plan Manager Settings,” or grant permission to view overall results in “Viewing Permission Settings.”

※4 For materials that Action Plan Managers can download, please refer to “Download Engagement Survey Results.”

※5 If “Department Administrator Settings” are configured for an Action Plan Manager, they can configure Focus Survey Implementation Settings for their assigned department.

Motivation Cloud Sharing

Role Types

• System Owner
• Administrator
• Action Plan Manager
• Member

Features Available by Role

Feature		System Owner	Administrator	Action Plan Manager	Member
Common Settings	Organization Settings	※1	※1	-	-
	Attribute Settings
	User Settings
Content Management	Tag Settings	◯	◯	-	-
	Category Settings
	Content Creation	◯	◯	◯	-
Basic Features	Account Settings	◯	◯	◯	◯
	Content Viewing

※1: To configure Common Settings, users must have permission to log in to Motivation Cloud as well as Common Administrator permission.

Motivation Cloud Role Development

Role Types

• Administrator
• Login Enabled
• General User
• Not Applicable

You can specify the scope of system use based on the user’s role, login availability, and registered information such as basic service settings.

	Login Availability	Role	Basic Service	Extended Service
Administrator	Login Enabled	Administrator	Not Applicable	-
Administrator Survey / Stretch Plan Participant	Login Enabled	Administrator	Applicable	Entering a code makes the user eligible to participate in training
Survey / Stretch Plan Participant	Login Enabled	General User	Applicable	Entering a code makes the user eligible to participate in training
Support Screen User (Other than Administrators and Participants)	Login Enabled	General User	Not Applicable	-
Survey Respondent	Login Disabled	General User	Not Applicable	-

Features Available by Registered Information

Feature		Administrator	Survey Stretch Plan Participant	Support Screen User	Survey Respondent
Common Settings	User Settings	※1	-	-	-
Admin Features	Operation Settings	◯	-	-	-
	Survey Implementation Settings
	Training Participant Settings
	Stretch Plan Implementation Settings
Basic Features	Stretch Plan Registration	◯	◯	-	-
	Survey Response	◯	◯	◯	◯
	Support Screen Viewing ※2	◯	◯	◯	-

※1: To configure Common Settings, users must have permission to log in to Motivation Cloud as well as Common Administrator permission.

※2: To view the support screen, viewer settings must be configured separately in Survey Detail Settings / Stretch Plan Detail Settings.